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Time management in an online world
in a Connected World
Making a Telephone Call 1993 Look up Number in Rolladex Call Person
Send person email that you want to call them
Person sends days and times that work for them
Create calendar entry in Outlook for call, including
When the day and time arrives, hopefully you
Why Time Management ? Lack of time causes stress Life satisfaction Money: Spend less or make more ? Time ?
Technology Changes our Lives Work, home and play overlap We are always connected Danger of workaholic tendencies Family life can suffer from poor time management Priorities are more important than ever
Overcome Procrastination Procrastination is opportunity’s assassin Half the battle with work is getting started (Scottish proverb) Overcome perfectionism - an attempt is better than nothing.
Eliminate Bad Habits Watching TV Not getting up on time Surfing the Internet for no reason Computer games Smart phone games List your own habit here List your own other habit here….
Social Media Distractions Facebook Linked-in Twitter Reddit Digg
Attend my workshop at CCDAA Conference in Napa
Your Large Megaphone: Social Media in Social Services
Use the 80/20 Rule 80 percent of your productivity comes from 20 percent
80 percent of your efforts yield little or no actual results.
Obviously, we need to find the 20 percent!!!!
Adapt Work to Your Lifestyle Create a time calendar for normal days Work with your natural cycle (adjust your schedule) Be careful with substances (caffeine, smoking, drugs) Apply proper nutrition (breakfast, lunches, snacks, drinks) Drink lots of water Breathing Take a walk for lunch and eat an apple Creative naps
Use Technology Email Smart phones Tablets Book readers (Kindle, Nook) Computers Learn to type if you don’t know how Eliminate paper notes Use remote meetings (GoToMeeting) Imaging for document transfer and review
Use Email Wisely Remember that email is NOT secure Read and process your own email Maintain two or more email addresses Process email one time Avoid meaningless emails (courtesy emails) Avoid jokes, chain emails, gimmicks Let outgoing emails sit in an out-basket Use copy and blind copy where appropriate Always review addressees before hitting send - always Remember the cover of the New York Times
Use Telephone Wisely Etiquette Items
Don’t use call waiting in business Don’t interrupt meetings for phone calls Don’t answer when talking to someone Don’t answer the phone at all
Call to Avoid Email (when complex) Schedule Calls (via email or text message)
Books I Would Recommend The 4-Hour Workweek – by Timothy Ferriss Make Every Second Count: Time Management Tips and
Techniques for More Success with Less Stress – by
The One Minute Manager – by Ken Blanchard More than a Minute – by Hol y Green
Commuting Time Efficiency Move close to work Turn off the radio Learn a new language CD or tape programs Listen To Books Fred Pryor Seminars Nightingale Conant
Organize Your Workspace Reference materials and files Computer (location and arrangement) Telephone (headphones?) Papers on desk Touch every piece of paper only once Become as paperless as possible
Waste 10% Less Time Mowing lawn Doing yard work (leaves, weeds, trash) Shopping (without research first) Personal errands (ironing, laundry, walking dog) Home repair Washing cars Tax preparation Getting “ready” (hair, makeup)
Reading Habits and Skills Set aside reading time every day
Consider taking a speed-reading course Consider stopping reading newspapers entirely
Conduct Effective Meetings Create and distribute an agenda Assign a leader for the meeting Start the meeting on time End the meeting on time or early Avoid useless meetings Do not have scheduled routine meetings
Delegate Any tasks somebody else can do should be delegated There is always somebody that can do the job better than
Never worry about your own job security You can only move up when your replacement is trained Delegate, delegate, delegate…
Make and Use To-Do Lists Daily to-do list End of day list Projects to-do list Long-term to-do list Personal chores list
Golden Bullet - Most Important Technique
Each night, make a list of the top 6 things you want to
Prioritize the list Start working on task number one, and keep working on
Do not move on to the next task until you complete this
If any tasks are left at the end of the day, move them to
Summary Save one hour a day starting today Your life begins to change when you change something you
Managing your time is managing your life
Contribution to a new strategy to attract and encourage female students to careers in SET/technology Germany, Partner 8, University of Koblenz-Landau / Ada-Lovelace-Projekt Background (Short summary of WP 5 results of Partner 8 / Germany) Already primary school (in Germany: 6 to 10 years old) seems to be an important phase for the development of technical and mathematical interests. At this
Perennial beds come alive with colors and textures this time of year. There is perhaps no more striking combination than that of the coarsely textured, brightly colored coneflower paired with the delicate greens of an ornamental grass. This combination should be admired not only for its beauty, but also for its hardiness. Grasses and coneflowers thrive regardless of weather. Through last year’s