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Microsoft word - daa constitution 14-01-2014-a.docxDUNGENESS ANGLING ASSOCIATION
CONSTITUTION -21st MARCH 2014
1.1. Known as Dungeness Angling Association (DAA) - formed in 1998, by Phil Tapp.
2.1. To foster and promote recreational sea angling at Dungeness.
2.2. To encourage participation irrespective of age, gender, race or religious belief.
2.3. To ensure that recreational sea angling harmonises within the Dungeness environment.
3.1. Membership shall be open to any person with an interest in sea angling. They shall complete a
membership application form and pay the relevant fee as determined by the Annual General Meeting (AGM) of the Members. 3.2. The Association is committed to treat everyone equally within the context of its activity. This shall be, for example, regardless of sex, ethnic origin, religion, disability or political persuasion, on any grounds. 3.3. The membership shall be valid during a 12 month period with the start and end dates determined at the AGM. This shall normally be the beginning of March through to the end of February of the following year. Membership can be requested at any time of the current period but will lapse at the end of that period. 3.4. Members shall receive a membership card imprinted with the main year of membership and their membership number, a disc for displaying in their vehicle whilst parked inside the gated area of shingle at the Point and a copy of the Rules. 3.5. A record of the Member’s details endorsed on the application form shall be maintained on an electronic database securely managed by the Membership Secretary. These details shall only be used to contact the Member if there is a need to notify of any Association events. 3.6. Members shall generally be kept informed of events and other matters through the Association’s website, www.dungenessangling.co.uk and its associated web mail facility, firstname.lastname@example.org , as well as by postal means for those without internet access. 3.7. Members shall be entitled to sign out at specific local outlets a key to the barrier to access the Point area for a fishing session followed by the prompt return of the key for use by other Members. 3.8. Members whose conduct is inappropriate or who decline to abide by any of the Rules may be expelled or suspended by a resolution passed at a meeting of the Committee. 3.8.1. Members shall be informed, in writing, of the Committee's decision. 3.8.2. Members shall have the right to appeal in person to the Committee with regard to any decision affecting them, provided that notice of such appeal is submitted to the Chairperson, in writing, within seven days of notification of the decision.
4. MANAGEMENT COMMITTEE
4.1. The management of the Association shall be vested in the Committee.
4.2. The Committee shall comprise of Officers elected from, and by, the current Members at the
4.3. All Officers shall be elected for a period of one year, but may be re-elected to the same office 4.4. The Committee shall meet at agreed intervals and not less than twice per year. 4.5. A quorum shall be achieved by attendance of at least half of the current Officers. 4.6. The Committee shall make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote. Page 1 of 3
DUNGENESS ANGLING ASSOCIATION
CONSTITUTION -21st MARCH 2014
4.7. The Committee shall be the sole authority for the interpretation of the Association rules and the decision of the Committee upon any question of interpretation, or any matter affecting the Association not provided for by the rules, shall be final and binding on the Members. 4.8.6. Match Captain 4.8.7. Committee Members 4.9.1. Chairperson – to take charge of meetings, ensure correct procedure and pursue achievement of the Association’s aims as determined at the AGM. 4.9.2. Vice Chairperson – to take charge of meetings in the absence of the Chairperson. 4.9.3. Treasurer - to keep a record of receipts and payments, which may be referred to at any meeting, and to provide for audit a balance sheet which will be brought before the AGM. 4.9.4. Secretary - to record as minutes all relevant discussion and procedure and to handle all 4.9.5. Membership Secretary - to keep a secure database record of the Members and manage 4.9.6. Match Captain – to manage league matches fished within the Association boundaries and any other matches or open competitions decided in committee. 4.9.7. Committee Members – to support and assist as necessary. 5. GENERAL MEETINGS
5.1. Annual General Meeting
5.1.1. The AGM shall be held not later than the end of March each year. 5.1.2. 21days notice shall be given to current Members of the AGM date and location. A draft Agenda shall be posted on the website and e-mailed to current Members who have provided a valid e-mail address. 5.1.3. Current Members must advise the Secretary in writing or by e-mail of any additional agenda item to be moved at the AGM at least 14 days before the meeting. 5.1.4. The Secretary shall give notice of the final Agenda for the meeting on the website and by e-mail not less than 7 days before the AGM. 5.1.5. Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the AGM date. Nominations can only be made by current Members and must be seconded by another current Member. 5.2. The business of the AGM shall be to: 5.2.1. Confirm the minutes of the previous AGM. 5.2.2. Receive the audited accounts for the financial year from the Treasurer. 5.2.3. Receive the annual reports of the Committee. 5.2.4. Elect the Officers. 5.2.5. Review the annual fees and agree them for the forthcoming year. 5.2.6. Transact other items remaining on the Agenda. 5.2.7. Any Other Business shall only be admitted at the discretion of the Chairperson. 5.2.8. Decisions made at an AGM shall be by a simple majority of votes from those current Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote. Page 2 of 3
DUNGENESS ANGLING ASSOCIATION
CONSTITUTION -21st MARCH 2014
5.3.1. Extraordinary General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing, from not less than 10 current Members. At least 21 days’ notice of the meeting shall be given. 5.3.2. At all Extraordinary General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Association or by current Members attending the meeting. 5.3.3. Decisions made at Extraordinary General Meetings shall be by a simple majority of votes from those current Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote. 5.4.1. AGM and any Extraordinary General Meeting – 8 current Members including 3
6.1. The Association shall maintain a Bank or Building Society account and the following shall be
authorised to sign cheques: two from any of the Officers mandated for signature. 6.2. The Financial Year shall be from the 1st of January to the 31st of December. 6.3. The Treasurer shall keep a record of all income and expenditure and the accounts shall be independently examined for presentation at the AGM. 6.4. The Officers so authorised by the Committee shall be entitled to be reimbursed their reasonable expenses from Association assets for any duties properly carried out on behalf of the Association. 6.5. The Committee shall retain all financial records and copies of minutes of all meetings relating to the Association for a minimum period of six years.
7. AMENDMENTS TO THE CONSTITUTION
7.1. Any proposed alterations to the Constitution may only be considered at an AGM and shall be
7.2. Any alteration or amendment to the Constitution must be proposed by a current Member and seconded by another current Member unless already discussed in Committee. Such alterations shall be passed if supported by not less than two-thirds of those current Members present at the meeting, assuming that a quorum has been achieved. 8. DISSOLUTION
8.1. If at any General Meeting a resolution be passed calling for the dissolution of the Association,
the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. 8.2. If at that Special General Meeting the resolution is carried by at least two-thirds of the current Members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Association and discharge all debts and liabilities. 8.3. After discharging all debts and liabilities, the remaining assets shall not be paid or distributed amongst the Members but shall be given or transferred to some other voluntary organisation having objects similar to those of the Association. Page 3 of 3
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